What is Microsoft office ? - sarkariresulter


What is Microsoft office ?

Microsoft office is an suite of irrelated desktop application sever and service for the Microsoft Windows . It is a horizontal market software that is used in a wide range of industries . Microsoft office was introduced by Microsoft in 1989 for Macintosh . Again it introduced windows in 1990 . After that many new version released . Microsoft office for Windowsis an suite of irrelated desktop application sever and service for the Microsoft Windows . It is a horizontal market software that is used in a wide range of industries .



Microsoft office
Microsoft office


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icrosoft office was introduced by Microsoft in 1989 for Macintosh . Again it introduced windows in 1990 . After that many new version released . Microsoft office for Windows 1.0 started in October's  1990 with three application Microsoft office for Windows 1.0  started in October 1990 with three application  Microsoft word for Windows 1.1 Microsoft excel for Windows 2.0 and Microsoft PowerPoint for Windows 2.0 in 1994, Microsoft office 4.0 was released containing word 6.0 , excel 5.0 power point 4.0, mail and access more version of Microsoft office 95 , Microsoft's office 97 , Microsoft office 2000, Microsoft office XP , Microsoft office xp , Microsoft office 2003 , Microsoft office 2003 and Microsoft office 2007 .


Image for Microsoft word

Image for Microsoft word 


Microsoft word :   microsoft word  is popular word processing package which provides facilitate to write common letter to desktop publishing . This means that it is useful for typing and storing letters, articles , boucher's ,tests , quizzes and anything that consist mainly of words . Many organisation now use computer to produce and organise material , correspondence , membership list and so on . These are possible with the most common program ms word , that is used on most computer . It provides an incredibly powerful tool to creat and share document .


Microsoft office interface
Microsoft office interface


To open or start Microsoft word : these are two method to open or start Microsoft word .

1 double click on Microsoft word icon desktop .

2 click on the start button in the bottoms left hand corner of computer screen .

3 when the menu pops up , move our mouse up to program . A sub menu will appear showing all the software we have .

4 now click Microsoft office then select Microsoft word from them . Microsoft word will start .

Click start - program - ms office - ms word


Microsoft office application images
Microsoft office application image



Viewing the toolbar : in Microsoft word the toolbar is the line of boxes and symbols that are shortcut of many commands and appears accros the top of the computer screen . It increases the working capacity of user . We may reconise it by the picture of a file folder , scissors and paint brush etc.

If the toolbar does not appear at the top of the screen , pull down the view menu in menu bar and select toolbar . In the toolbar dialog box , click standard formating , drawing and then ok .In all toolbar standard toolbar is used more than other . The standard toolbar has tool such as new, open , close , save , spelling and grammar etc. And formatting toolbar has tool such as font style , font name , font size , marzin , paragraph and bullets etc . When we formate a document , we change its appearance .

Microsoft office 2019
Microsoft office 2019 images



Creating  a document : when we creat a document , we enter text or number inserting images and perforn other task using input device . To create page , where we start word , a new document windows open . This is blank page , where we start typing . After the first page gets over we automatically go the next page .

Another method to creat a new document : 

 on the file menu from menubar , click new .

2 select the blank document in pull down menu .


Save document : after we creat or edit a document , we try to save it , A command that save our work on into the hard  drive , or onto a disk in save . When we have document , the computer transfer the document from memory to a storage medium such as a hard disk or USB flash drive . A saved document is referred to as file . Hence to save any file .

1 select file opention from menubar , click save .

2 select the location or drive to store a file and enter a name for the file or filename in the file name box.

3 click save .


Microsoft office word 2019
Microsoft office word image



A file name is a unique name that a user gives to a file , but who different files can have the same name extension by default . Filename extension represent a file type such as .Bas for basic source code file . Hum for hypertext  markup language file . Bat for dos batch file and . Doc for word document file etc.


Close document : when we want to close a document without leaving the application, we use on the file menu bar , click close .

Editing documents : we can open a document and modify it the way we want . It can possible by using the edit features in word such as cut , copy and paste etc . Cut is the process of removing a portion of the document and storing content . Cut is the process of transferring an item from a clipboard to a specific location in a document . Editing a document consist reading through the document created by a user and correcting the errors . The edit button are also found in standard tool bar . After editing document must be saved again be store the change .

Microsoft office book images
Microsoft office book image


Formating text :  when we formate a document ,we change it appearance . We can formate a text by changing fonts , font size , and font style etc . A font is a name assigned to be a specific design of characters . Font size indicates the size of character in a particular font . Font style add emphasis to be a font , bold italic , underline and colour . Ms word provide a wide variety of text formatting which add professional look of documents .

1 select or highlight the text by holding down left mouse button click which we want format.

2 go to the format toolbar menu and select the button such as a font tab , font , font style , font size , font color , bold italic and underlined etc .


Intresting table : table are an a easy way to arrange data in the word document . With table , we can align data in colomn and rows easily .  There are many way to insert table in word document . ( Number and text in table column are usually left aligned )


Microsoft office intesting table image
Microsoft office intesting table image


1 To insert table click the insert table toolbar button when our cursor . Is positioned at the place in our document where we would like the table

2 a grid will pop up allowing to select how many rows and column we would like in table .

3 after selecting the number of rows and column , click on OK . A table will be inserted .

4 while this method will creat table with uniform column and rows , w
e can still customise a table .


Inserting a picture : 
1 to insert a picture click to insert option in menubar when we cursor is positioned  at the place in the documents where we would like to insert a picture .

2 select a picture options in pull down menu.

3 select a clip art or from file .

4 select a picture and click insert .


Insert page numbers and time : 

 to insert a picture , click the insert option in menu bar .
2 select one by one page number and date and time


Microsoft office gift cards images
Microsoft office gift card images


Spell check in document : the spell check for look for spelling mistakes in the text area . To remove spelling and grammar mistakes in a document we use a autospellcheck tool . It indicates the wrong word by underlining .

1 with the document open, click the the check spelling and grammar tool .

2 if a spelling errors is found  , a windWin open with suggest correction .

3 To accept the default correction , click replace . If the initial suggestions not the correct word , click on the correct word into the replace with the field , then click the replace button.

4 repeated these steps to correct all spelling errors . When there are  no more errors , the message spell checks complete appears .

5 click OK to return to editing the document .


Microsoft office apps images
Microsoft office apps image


File operations in word  : 

Opening document : to open a document or get a file from the memory where it was stored we use open commande . It retrieve a saved document from computer memory and bring it up on the screen to view . To open a document  , complete the following steps .



select file options in menu bar
2 click on the open option in pull down menu
3 click on the file from the available list
4 click on open button.


Copy a document :  the copy functions can creat a new copy of a document . To copy a document complete the following steps .

1 select file options from menu bar
2 click on the open option in pull down menu .
3 find the document that we want copy .

4 select the document , then right click . We get a pull down menu where we select copy options . It creates a copy of the document and place it on the clipboard .

5 find the folder where we want to place the copy , then click paste .

Microsoft office program images
Microsoft office program images



We can place a document copy in the same folder or a different folder . The document is copy now placed in the selected folder with the name send a document : In order to email  a word document within

1 select file option from menu bar .
2 select the option send a mail receipts .


Move to document : we use the move function to rearrange and creat new document . The move function delete the document in original location . The move function can also move a folder , including all the documents in the folder . To move a document , complete the following steps.

1 select file option from menu bar.
2 click on the opropt .
3 find the documents that we want to move.
4 select the document , then right click , we get a pull down  menu where  we select cut option .

5 find the folder where you want to place the moved document ,then click paste .


Rename document : to rename a document , complete the following steps .
1 select fild options from menu bar
2 click on the open option .
3 find the document that we want rename .
4 select the document right click
5 we get a pull down menu where we selected rename options .
6 give the new name to a file and press enter .

Microsoft office rename image
Microsoft office rename image


Delete a document : deleting a document removes the document permanently . To delete  a document , complete the following step

1 select file options in menu bar .
2 click on open options in pull down .
3 find that document that we want delete .
4 select the document , then right click.
5 we get a pull down menu where we selected deleted option .


Undo and redo : everytime the document is changed , we save previous state on the list . To undo , we take the data at the current position in the list , and use it to restore the document . We need also save the document state before we restore it . This enable us to redo .To deleted a document , complete the following steps .

1. Press arrows mark of " undo " button in the standard toolbar and we get a list of current work which we can undo .

2 if we do not want modification done by undo , then press ' redo ' to  get back .


Page preview : we can see all pages of documents in page preview mode but cannot edit the document .



Print a document : print is a command that takes what has been type and can be seen on the screen and sends it to the printer for output on paper . When we print a document , the computer print the content of the documents on paper . By default it print in portrait mode . To print a document , complete the following steps .

1 select file options from menu bar .
2 click on the print option in pull down menu .
3 we get a print dialog box where we fill the needed information and after that click ok . Finally we get a print of a document .


Creat a header and footer : sometimes we want some information to appear on every page . This information would normally appears either in top or bottom of the page . We can insert it by using header and footer , we can take following step .

1 open a existing document and select view option of the menu bar .

2 click on the header and footer option .

3 click on insert page number one the " header and footer "  toolbar to insert  date on the header .

4 click on the insert date icon on the " header and footer " toolbar to insert date on the header .

5 click on insert time icon the " header and footer " toolbar to insert time on the header .

6 click on " switch between header and footer"  to create and footer repeat step.

7 . Click '  Close header and footer ' on headers and footer toolbar .


Insert a picture from the clipart : 

1 . Move the cursor where we want clipart .
2 click on ' insert Clipart ' of drawing toolbar .
3 click on the picture that we want to insert .
4 close the clipart gallary .


Text option in Ms word :

Find text =  to find text in a document , complete the following steps.
1 select edit option from menu bar .
2 click on the find and replace options in pull down menu .

3 type the text in find what windows which we want find .

4 click on find next button

5 click on find next button to get next occurrence .

Find and replace a text =  find and replace text is a easiest way to locate and a change a particular word or praise in a document and modify if . To find and replace text in a document , complete the following steps.

1 select edit option from menu bar
2 click on the find and replace option in pull down menu .

3 type the next in find what  windows  which  we want to find and replace .

4 click on replace tab.

5 type the text in the replace with text box.

6 click on the replace button if we want to replace the next at only one place or click on replace all button if we want to replace the text all over document .






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